CAM Academy Parents - (CAP)
CAM Academy Parents- CAP
CAM Academy Parents (CAP) is designed to strengthen CAM Academy by focusing on three main areas:
- Increase parental involvement as it is vital to the stability of any school. We hope to foster that by encouraging CAP membership and educating the CAM community about school programs happening with our students.
- Encourage the spirit of community through our organization. The goal is to offer positive volunteering experiences for parents and to keep consistent flow of information between teachers, parents and students.
- Strengthen the financial stability for our future. We all want to better our school and CAP will do that by evaluating the success of current activities and modifying as necessary. We also look to develop new fundraising programs to meet the needs of our school.
CAP's library is open for students before school at 7:40 and in the afternoons, from 2:00 to 2:20. Stop by and see what great books you can take home. There are some health and art resources available for contract completion also.
2018-2019 CAP Board
EXECUTIVE BOARD
Co-Presidents - Candace Allen and Deena Robertson Secretary - Christa Mellin Treasurer - Holly Smith
BOARD POSITIONS
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CAP General Meeting Agenda
May 7, 2019
EVENT & FUNDRAISER UPDATES
- Spring Spirit Wear Sale - Purchased a few extra items to have on hand to sell at the all-school BBQ. Used two different vendors (one for embroidery and the other for screen printing). Orders are in and will be ready for pick up on Thursday after school at the Bistro window from 2:00-2:15 pm. An email will go out on Wednesday to let families know.
- Surprise Treat Day - went well. Had plenty of volunteers to help handout otter pops. Easy and inexpensive treat.
- Box Tops - at the end of February at the end of the middle school contest, 2,323 Box Tops were sent in. CAP received a check in the mail at the end of April for $583.90. An email was sent out and flyers posted for our final contest. Our contest ends on May 31st. One winner will receive a pizza, four Izzes and a dessert to share with 3 friends. We currently have 211 Box Tops turned in for this contest. Box Tops is in the process of changing how they will be receiving Box Tops submissions. They are changing it to be done via smart phones. People will need to have the Box Tops app and then scan their receipts. During the transition, they will continue to receive mailed in submissions in addition to scanned. We will need to start sharing that information with CAM families. Basically it will be like our Amazon and Fred Meyer fundraisers. Not much for CAP to do except for encouraging families to add the app and scan their receipt.
- Teacher Appreciation Week - this week! Email sent out to all families and students to encourage them to write a note to their favorite teacher.
- Schedule of Week: Monday - Breakfast Day, Tuesday - Garden Gift Day, Wednesday - Luau Lunch, Thursday - Coffee Run, Friday - Gift Bag of Appreciation
UPCOMING EVENTS & FUNDRAISERS
- All School BBQ/Field Day
- Table out for Spirit Wear; info on Watch D.O.G.S.
- PBIS team met and created possible activities. CAP will send out a sign up genius for parent volunteers. All volunteers must have an up-to-date volunteer application on file with the district.
- Lunch times will change slightly to ensure the line runs smoothly for all families. 3rd, 5th, and 7thgrades will be released a few minutes earlier.
EIGHTH GRADE RECOGNITION
- Friday, June 14th 6:30-7:45 is the recognition at Chief. 8th grade party to follow from 8-10pm at CAM in the commons. Need one staff person at the school during the party.
- Email will be sent out to all 8th grade families soon with information about recognition and party.
HIGH SCHOOL GRAD NIGHT/BACCALAUREATE
- Plant Sale Update - raised about $1000!
- At this point enough has been raised to cover what is needed. Anything extra raised will be left over for next year.
LIBRARY
- Last day library is open for check outs is June 3rd.
- All books due back by June 7th.
- More late slips will be sent out to make sure books are returned.
WATCH DOGS
- Have had a good number of Watch D.O.G.S. participate this year. Looking for a few Watch D.O.G.S. to be available for the all school bbq.
PIZZA TUESDAY
- Last Pizza Tuesday is June 4th.
- Need more Izzes to finish the year out.
NEXT YEAR’S CAP POSITIONS
- Open slots: President, Vice President, Restaurant Fundraiser, Teacher Appreciation, H.S. Grad Night Coordinator, H.S. Baccalaureate, Library, Donation Coordinator
- Voting at our June meeting for 2019-2020 positions
NEW BUSINESS
- CAP received an email from the Alternative Healthy Family Formation. They have information on an alternative to the current comprehensive sexual education curriculum used in schools. For more information go to: www.betteralternative.weebly.com
- Put cardboard up to block students from turning money and other items into the Bistro drop box. We can no longer have any money left in the Bistro at any point due to recent thefts.
- NHS – Is there a way that we can get NHS to start as a sophomore so that all juniors and seniors (running start students and students at CAM) to have the opportunity to participate? It is beneficial for all CAM students to participate. The first year a student must have 100% participation.
- Many students/families that participate in running start have felt looked down upon at CAM due to their choice to take classes at Clark. Is there a way to change the culture at CAM to include running start students in activities at CAM?
TREASURER’S REPORT
- Fred Meyer January to March Rewards Fundraiser: $132.68 with 41 households participating
- Amazon January to March Rewards Fundraiser: will be received in May, currently have 61 customers supporting CAM
PRINCIPAL’S REPORT
- June 5th is CAM’s Open House – the gallery walk will be from 1-2:30
- First Day of School is August 27th, 2019
- The lift and parking lot on the north side of the building will be added in July.
- 1 year contract has been signed by the district and building owner. In the meantime, the district is looking at options for the year after next. Options are to sign lease again, buy building, etc.
- Teacher Work Days are August 20th, 21st, and 22nd
- Considering having the Ice Cream Social on August 22nd from 1-2:30. An alternative time is being looked into for after the first day of school.
- Next year’s incoming freshmen: currently 49 out of 60 eighth graders will be returning as freshmen. 17 new freshmen are already registered from the first round of applications. The second round of applications starts tomorrow. Capacity for freshman class is 72.
Find meeting notes and more information at: http://camacademyparents.webs.com/
We’ll see you June 4th from 1-2pm for our next CAP meeting.
CAP By Laws & Board Positions
ARTICLE I – NAME, DESCRIPTION & PURPOSE
Section 1: NAME – The name of the organization shall be CAP (CAM Academy Parents). The organization is located at 715 NW Onsdorff Blvd. in Battle Ground, WA.
Section 2: DESCRIPTION – The organization exists for charitable and educational purposes supporting CAM Academy.
Section 3: PURPOSE – This parent group is organized for the purpose of supporting the education of children at CAM Academy by fostering relationships among the school, parents and teachers.
ARTICLE II – MEMBERSHIP
Section 1: Membership shall be automatically granted to all parents and guardians of CAM Academy students, plus all staff at CAM Academy. There are no membership dues. Members have voting privileges, one vote per household.
ARTICLE III – OFFICERS
Section 1: EXECUTIVE BOARD- The Executive Board shall consist of the following officers: President, Vice President, Recording Secretary, Communications Secretary and Treasurer. The School Principal, or his/her designee, is a voting member of the Executive Board. In the event of the need, a quorum will consist of 50% of the Executive Board Members plus one.
Section2: QUALIFICATIONS- Any parent or guardian with a CAM Academy student in grades 3-12 is eligible to be a member.
Section 3: TERM OF OFFICE- The term of office for all officers is one year, beginning August 1 and ending July 31st of each year.
Section 4: NOMINATIONS AND ELECTIONS- Nominations will occur at the CAP meeting in May. Elections will be at the following meeting in June.
Section 5: REMOVAL- An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board
Section 6: VACANCY- If a vacancy occurs on the Executive Board, the President shall appoint a CAP member to fill the vacancy, for the remainder of the officer’s term.
Section 7: DUTIES- Executive Board – Develop the CAP annual budget, establish and oversee committees to conduct the work of CAP, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of any amount.
President- Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.
Vice President- Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.
Recording Secretary- Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, hold historical and attendance records for CAP.
Communications Secretary- Manage communications and marketing for CAP including, newsletters, email broadcasts, website, bulletin boards, etc.
Treasurer- Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records, prepare budget for following year to present for approval at June’s Executive Board meeting.
ARTICLE IV – MEETINGS
Section 1: GENERAL CAP MEETINGS – General CAP meetings shall be held to conduct the business of CAP. Meetings shall be held monthly on the CAM campus during the school year. Meetings in October and March will be held in the evening, location and time TBD by Executive Board.
Section 2: VOTING- Each member in attendance at a CAP meeting is eligible to vote. Absentee or proxy votes are not allowed. Executive Board votes on financial matters after consulting with general membership.
Section 3: QUOROM – CAP will need 50% plus 1 of members to constitute a quorum for the purpose of voting.
ARTICLE V – FINANCIAL POLICIES
Section 1: FISCAL YEAR – The fiscal year of CAP begins August 1 and ends July 31 of the following year.
Section 2: BANKING – All funds shall be kept in a checking account in the name of CAP requiring two signatures of the Executive Board and held at a local financial institution.
Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account monthly and report all financial activity monthly.
Section 4: HIGH EXPENDITURE – Two signatures will be required on the expenditure form for amounts exceeding $200.00.
Section 5: ENDING BALANCE – CAP shall leave a minimum of $2,000 in the treasury at the end of each fiscal year.
Section 6: CONTRACTS – Contract signing authority is limited to the President or the Presidents designee.
Section 7: DISSOLUTION – In the event of dissolution of CAP, all remaining funds will be donated to CAM Academy.
ARTICLE VI – BYLAW AMENDMENTS
Section 1: AMENDMENTS – Bylaw amendments may be proposed by any CAP member. Amendments presented at a CAP meeting shall be considered for voting at a subsequent meeting. 2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws.
ARTICLE VII – CONFLICT OF INTEREST
Section 1: PURPOSE – The purpose of the conflict of interest policy is to protect CAP when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.
Section 2: DEFINITIONS –
- Interested Person – Any director, principal officers, or member of a committee with governing board-delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.
- Financial Interest – A person has a financial interest if the person has, directly or indirectly, through business, investment or family:
- An ownership or investment interest in any entity with which the organization has a transaction or arrangement.
- A compensation arrangement with the organization or with any entity or individual with which the organization has a transaction or arrangement; or
- A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement. “Compensation” includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.
These bylaws were adopted on _______________________________________
EXECUTIVE BOARD
President - Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.
Vice President - Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.
Secretary – Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, prepare calendar for publication, hold historical records and attendance records for CAP.
Manage communications and marketing for CAP including newsletters, email broadcasts, website, Facebook, bulletin boards, etc.
Treasurer – Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records and prepare budget for following year to present for approval at June’s Executive Board meeting.
CHAIR POSITIONS
Pizza Coordinator – Place orders and coordinate volunteers.
Fundraising Chair – Organize Payback book and Burgerville Fundraisers. Work with executive board to report earnings and review procedural improvements. Research proposed fundraisers for review by members.
Teacher Appreciation Chair – Oversee coordination and implementation of activities within approved budget.
Eighth Grade Recognition Chair – Oversee coordination of event within approved budget.
Primary Representative – Represent CAP to the Primary School level teachers to ensure optimum communication.
Middle Representative – Represent CAP to the Middle School level teachers to ensure optimum communication.
High Representative – Represent CAP to the High School level teachers to ensure optimum communication.
Recognition Chair – this person would help create and facilitate a recognition program for our kids that represent Character Traits and / or makes honor roll.