CAM Academy Parents - (CAP)

CAM Academy Parents- CAP

CAM Academy Parents (CAP) is designed to strengthen CAM Academy by focusing on three main areas:

  1. Increase parental involvement as it is vital to the stability of any school. We hope to foster that by encouraging CAP membership and educating the CAM community about school programs happening with our students.
  2. Encourage the spirit of community through our organization. The goal is to offer positive volunteering experiences for parents and to keep consistent flow of information between teachers, parents and students.
  3. Strengthen the financial stability for our future. We all want to better our school and CAP will do that by evaluating the success of current activities and modifying as necessary. We also look to develop new fundraising programs to meet the needs of our school.
Am I a CAP member?  
As parent/guardian of a CAM student, you are automatically a member of  CAP (Cam Academy Parents). No registration or payment of dues is required.   Meetings are held every month. If you can’t make the meetings, the minutes are posted on this website.  Previous years' minutes can be obtained by contacting the board. To request information on volunteering, email CAP at [email protected].

Watch D.O.G.S. has started and it is not too late to join!

Contact Mrs. Kent at [email protected] for more information, or click the button below to sign up.

Thank you!


CAP's library is open for students before school at 7:45 and in the afternoons, from 2:00 to 2:45. Stop by and see what great books you can take home. There are some health and art resources available for contract completion also.


2018-2019 CAP Board


EXECUTIVE BOARD

Co-Presidents - Candace Allen and Deena Robertson        Secretary - Christa Mellin        Treasurer - Holly Smith

BOARD POSITIONS

placeholder text

Primary Rep - Kristina Tavares
Middle Rep - Tammy Humphrey
High School Rep - Suzanne Baker
Pizza Tuesdays - Rebekah Palmerton
Payback Book Fundraiser - Tammy Humphrey
Spirit Wear Fundraiser - Kristina Tavares
Box Tops Fundraiser - Candace Allen
Restaurant Fundraiser - Tara Poor
Thanksgiving Lunch - Deena Robertson
Student Appreciation - Kate Sanders

Teacher Appreciation - Deena Robertson
8th Grade Recognition - Holly Smith
H.S. Grad Night Coordinator - 
H.S. Baccalaureate - 
Library - Celia Goodrich, Christa Mellin, Courtney Arn
Game Night - Tara Poor
G6 - Audrey Gurule
Watch Dog Top Dog - Michael Noonan
Donation Coordinator - Hollie Amundson & Kristina Tavares
Website Coordinator -  Sarah Gilliam

2017-2018 Meeting Minutes
CAP General Meeting
June 5th, 2018

VOTING FOR NEXT YEAR’S CAP BOARD
  • Nomination for 2018-2019 school year’s board.  
  • What we are missing:HS Grad/Bacc.

Results from ballots for next years Cap Board:
EXECUTIVE BOARD
Co-Presidents - Candace Allen and Deena Robertson
Secretary - Christa Mellin
Treasurer - Holly Smith
BOARD POSITIONS
Primary Rep - Kristina Tavares
Middle Rep - Tammy Humphrey
High School Rep - Suzanne Baker
Pizza Tuesdays - Rebekah Palmerton
Payback Book Fundraiser - Tammy Humphrey
Spirit Wear Fundraiser - Kristina Tavares
Box Tops Fundraiser - Candace Allen
Restaurant Fundraiser - Tara Poor
Thanksgiving Lunch - Deena Robertson
Student Appreciation - Kate Sanders
Teacher Appreciation - Deena Robertson
8th Grade Recognition - Holly Smith
H.S. Grad Night Coordinator - 
H.S. Baccalaureate - 
Library - Celia Goodrich, Christa Mellin, Courtney Arn
Game Night - Tara Poor
G6 - Audrey Gurule
Watch Dog Top Dog - Michael Noonan
Donation Coordinator - Hollie Amundson & Kristina Tavares
Website Coordinator -  Sarah Gilliam

UPDATES ON EVENTS
  • Spirit Wear: Navy shirts & sweatshirts were on back order so CAP purchased shirts and sweatshirts through Amazon.  Digital Stitch provided the screen printing services.  Pick up orders today at the Bistro window.
Sold past items during all school BBQ - made $230.  Only have a few items remaining.
During summer buy spirit wear to be sold at ice cream social as a fundraiser.

  • Teacher Appreciation Week went very well. Teachers were treated with breakfast, coffee, lunch, cookies, and appreciation gifts. Dutch Brothers was very generous and helpful.

  • Box Top Contest ended June 1st:  Winner is 8th grader Xander Johnson!

  • All School Field Day on June 1st from 12:30-1:45, after all school BBQ. CAP made $800 payment to support the event. 

CURRENT EVENTS & FUNDRAISERS
  • Pizza Tuesday: ASB is purchasing pizza coupons for half price for their spirit week prize - used 25 coupons.
Last Pizza Tuesday is June 12th.  Ice cream bars will be sold for $1.00.  A separate email will be sent out to all families notifying families of last pizza Tuesday day and ice creams available. Sell ice cream from bistro window.

UPCOMING EVENTS 
  • 8th Grade Recognition Night: Friday, June 8th @ 6:30 pm.  Planning is going well and is on budget. 
  • HS Graduation/Bacc.: Baccalaureate will be on June 10th at 3 pm, Graduation on June 13th. Planning is going well and is on budget. $1000 will go towards next year’s events.
 
INSURANCE
  • Purchased for the year for $196 with AIM.  Will need to be renewed yearly in May.

CAM SIGN
  • Connected with Mrs. Mills about the middle school ASB and the CAM Sign.  She would like to keep it the way it is now and she will let us know in the future if they need help.

TREASURER’S REPORT
  • Reimbursement requests need to be in by June 15th
  • Reviewed end of year balances

PRINCIPAL’S REPORT  
  • 467 served at school barbecue, the weather was great, and all the grades got along well
  • CAM parent survey should be completed by June 5th
  • Thanks to all the CAP volunteers for the year

THOUGHTS FOR NEXT YEAR
  • Need to find replacement activity for G6 because they have closed
  • Maybe do Izzy punch cards next year
  • PAWS prize could be used for an Izzy or pizza


HAVE A WONDERFUL SUMMER BREAK!


CAP By Laws & Board Positions

ARTICLE I – NAME, DESCRIPTION & PURPOSE

Section 1: NAME – The name of the organization shall be CAP (CAM Academy Parents). The organization is located at 715 NW Onsdorff Blvd. in Battle Ground, WA.

Section 2: DESCRIPTION – The organization exists for charitable and educational purposes supporting CAM Academy.

Section 3: PURPOSE – This parent group is organized for the purpose of supporting the education of children at CAM Academy by fostering relationships among the school, parents and teachers.

ARTICLE II – MEMBERSHIP

Section 1: Membership shall be automatically granted to all parents and guardians of CAM Academy students, plus all staff at CAM Academy. There are no membership dues. Members have voting privileges, one vote per household.

ARTICLE III – OFFICERS

Section 1: EXECUTIVE BOARD- The Executive Board shall consist of the following officers: President, Vice President, Recording Secretary, Communications Secretary and Treasurer. The School Principal, or his/her designee, is a voting member of the Executive Board. In the event of the need, a quorum will consist of 50% of the Executive Board Members plus one.

Section2: QUALIFICATIONS- Any parent or guardian with a CAM Academy student in grades 3-12 is eligible to be a member.

Section 3: TERM OF OFFICE- The term of office for all officers is one year, beginning August 1 and ending July 31st of each year.

Section 4: NOMINATIONS AND ELECTIONS- Nominations will occur at the CAP meeting in May. Elections will be at the following meeting in June.

Section 5: REMOVAL- An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board

Section 6: VACANCY- If a vacancy occurs on the Executive Board, the President shall appoint a CAP member to fill the vacancy, for the remainder of the officer’s term.

Section 7: DUTIES- Executive Board – Develop the CAP annual budget, establish and oversee committees to conduct the work of CAP, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of any amount.

President- Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.

Vice President- Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.

Recording Secretary- Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, hold historical and attendance records for CAP.

Communications Secretary- Manage communications and marketing for CAP including, newsletters, email broadcasts, website, bulletin boards, etc.

Treasurer- Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records, prepare budget for following year to present for approval at June’s Executive Board meeting.

ARTICLE IV – MEETINGS

Section 1: GENERAL CAP MEETINGS – General CAP meetings shall be held to conduct the business of CAP. Meetings shall be held monthly on the CAM campus during the school year. Meetings in October and March will be held in the evening, location and time TBD by Executive Board.

Section 2: VOTING- Each member in attendance at a CAP meeting is eligible to vote. Absentee or proxy votes are not allowed. Executive Board votes on financial matters after consulting with general membership.

Section 3: QUOROM – CAP will need 50% plus 1 of members to constitute a quorum for the purpose of voting.

ARTICLE V – FINANCIAL POLICIES

Section 1: FISCAL YEAR – The fiscal year of CAP begins August 1 and ends July 31 of the following year.

Section 2: BANKING – All funds shall be kept in a checking account in the name of CAP requiring two signatures of the Executive Board and held at a local financial institution.

Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account monthly and report all financial activity monthly.

Section 4: HIGH EXPENDITURE – Two signatures will be required on the expenditure form for amounts exceeding $200.00.

Section 5: ENDING BALANCE – CAP shall leave a minimum of $2,000 in the treasury at the end of each fiscal year.

Section 6: CONTRACTS – Contract signing authority is limited to the President or the Presidents designee.

Section 7: DISSOLUTION – In the event of dissolution of CAP, all remaining funds will be donated to CAM Academy.

ARTICLE VI – BYLAW AMENDMENTS

Section 1: AMENDMENTS – Bylaw amendments may be proposed by any CAP member. Amendments presented at a CAP meeting shall be considered for voting at a subsequent meeting. 2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws.

ARTICLE VII – CONFLICT OF INTEREST

Section 1: PURPOSE – The purpose of the conflict of interest policy is to protect CAP when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Section 2: DEFINITIONS –

  1. Interested Person – Any director, principal officers, or member of a committee with governing board-delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.
  2. Financial Interest – A person has a financial interest if the person has, directly or indirectly, through business, investment or family:
    1. An ownership or investment interest in any entity with which the organization has a transaction or arrangement.
    2. A compensation arrangement with the organization or with any entity or individual with which the organization has a transaction or arrangement; or
    3. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement. “Compensation” includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

These bylaws were adopted on _______________________________________

EXECUTIVE BOARD

President - Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.


Vice President - Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.


Secretary – Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, prepare calendar for publication, hold historical records and attendance records for CAP.

Manage communications and marketing for CAP including newsletters, email broadcasts, website, Facebook, bulletin boards, etc.


Treasurer – Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records and prepare budget for following year to present for approval at June’s Executive Board meeting.


CHAIR POSITIONS

Pizza Coordinator – Place orders and coordinate volunteers.


Fundraising Chair – Organize Payback book and Burgerville Fundraisers. Work with executive board to report earnings and review procedural improvements. Research proposed fundraisers for review by members.


Teacher Appreciation Chair – Oversee coordination and implementation of activities within approved budget.


Eighth Grade Recognition Chair – Oversee coordination of event within approved budget.


Primary Representative – Represent CAP to the Primary School level teachers to ensure optimum communication.


Middle Representative – Represent CAP to the Middle School level teachers to ensure optimum communication.


High Representative – Represent CAP to the High School level teachers to ensure optimum communication.


Recognition Chair – this person would help create and facilitate a recognition program for our kids that represent Character Traits and / or makes honor roll.