CAM Academy Parents - (CAP)
CAM Academy Parents- CAP
CAM Academy Parents (CAP) is designed to strengthen CAM Academy by focusing on three main areas:
- Increase parental involvement as it is vital to the stability of any school. We hope to foster that by encouraging CAP membership and educating the CAM community about school programs happening with our students.
- Encourage the spirit of community through our organization. The goal is to offer positive volunteering experiences for parents and to keep consistent flow of information between teachers, parents and students.
- Strengthen the financial stability for our future. We all want to better our school and CAP will do that by evaluating the success of current activities and modifying as necessary. We also look to develop new fundraising programs to meet the needs of our school.
CAP's library is open for students before school at 7:40 and in the afternoons, from 2:00 to 2:20. Stop by and see what great books you can take home. There are some health and art resources available for contract completion also.
2018-2019 CAP Board
EXECUTIVE BOARD
Co-Presidents - Candace Allen and Deena Robertson Secretary - Christa Mellin Treasurer - Holly Smith
BOARD POSITIONS
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CAP General Meeting Minutes
January 8, 2019
EVENT & FUNDRAISER UPDATES
- Payback
- $6415.00 came in. We paid Ted $3160. He covered the cost of the prizes ($60). Waiting to hear from him about what to do with the remaining payback books? We have 7 boxes left.
- Spirit Wear Sale
- $298 worth in sales. Not as great as the previous year but still good. Kristina will be looking into a new design option for the spring sale.
- Currently in inventory - Please email CAP if you are interested in purchasing Spirit Wear from the selected items we have below.
- Youth Short Sleeve Shirt:2 Mediums, 5 Larges
- Youth Long Sleeve Shirt:2 Larges
- Youth Sweatshirts:3 Mediums
- Adult Short Sleeve Shirt:5 Smalls, 3 Mediums, 5 Larges, 7 X-Larges, 2 XX-Larges
- Adult Long Sleeve Shirt:1 Medium, 3 Larges, 1 X-Large
- Adult Sweatshirts:1 Small, 3 Larges, 2 X-Larges
- Box Tops
- Sent in the submission on Dec 20th/21st. Hasn’t come through on the website yet. Takes a month or two.
- $4.00 in eBoxtops
- Gave ice cream treat to Pfeifer’s homeroom class during lunch on Monday, Jan 7th.
- Treat Day
- Perfect amount of volunteers for the December treat day. Had too many marshmallows; coordinator will adjust the number needed for future treat day.
- February is next treat day - hand out candy (purchased after Valentine’s Day) at the doors when students exit the building.
UPCOMING EVENTS & FUNDRAISERS
- Watch D.O.G.S. Donuts for Dads Event
- January 25th 7:45-8:00am. Candace will set up an RSVP. Ryan will send out a message via email including the RSVP link. Candace will prep half-page flyers to send home to all students in 3rd-6th grade. Deena will purchase the donuts day of.
- Game Night - MUST HAVE A VOLUNTEER to head this up or it will be cancelled.
- Email will be sent to all CAM families letting them know that the event will be cancelled if we do not have a coordinator by Friday, January 15th.
- G6 Alternative Activity
- March 6th 1-3pm
- Salmon Creek Indoor Soccer Arena
- Splitting one of the fields to have a total of 3 activities provided
- $300 for the day
- Need to determine the capacity limit and if parents need to sign releases with a possibility of releases being online.
- Teacher Appreciation - Suzanne Baker is willing to coordinate this. More information to come in April. Teacher Appreciation is May 6th - 10th. If you are interested in helping with this, please contact CAP.
EIGHTH GRADE RECOGNITION
- Meetings will be held the last Tuesday of every month for the rest of the school year. First meeting is January 29th from 1-2pm in the Teacher’s Lounge.
- Date has changed due to the last day of school changing. It is now scheduled for Thursday, June 13th.
HIGH SCHOOL GRAD NIGHT/BACCALAUREATE
- Next meeting is January 22nd from 1-2pm in the Teacher’s Lounge
- Need a $500 check to reserve the facility that they will be using.
- See’s Candy Fundraiser is going on currently as well as the Papa Murphy Cards - not sure if the word is getting out enough. The Valentine candy selections bring a larger proceed for the fundraiser than any other item. CAP is going to purchase Papa Murphy Cards to donate to PBIS as prizes.
- Upcoming Fundraisers
- Jan 16th - MOD pizza Fundraider
- Feb 12th - Chipotle Fundraiser - @ the Hazel Dell location
- Feb 19th - Start Plant Sale Fundraiser.
LIBRARY
- Personnel changes have occurred but all time slots are still being covered.
- Looking at purchasing more books. Will look at Amazon and Barnes and Noble (B&N has an educator discount)
- Servicing primary students the most, but the books being donated tend to be in the high school category. Volunteers do not want to overload the shelves with high school level books since they aren’t coming in as much as the primary and middle students. Will be looking at offering some of the older content material to the high school teachers.
PIZZA TUESDAY
- Consistent volunteers needed. Sign up here to help: Pizza Tuesday Volunteer Sign-up
- Izze punch card option - would like to try this out. 8 punches - $0.75 per punch - cards will be $6. Candace will use the pizza punch card template to create the Izze punch card.
- Left-over pizza - not allowed to use the warmer anymore - fire hazard.
WATCH D.O.G.S.
- Have a vest with Watch D.O.G.S. emblem. It makes the volunteers more visible as Watch D.O.G.S.
- Participation across local schools are currently down.
DONATIONS
- PBIS has enough donations for now. We will need to purchase more movie tickets in the spring.
- CAP is buying 10 Papa Murphy Cards from HS Graduation fundraiser to give to PBIS as prizes.
GOOD NEWS NEWSLETTER
- Email went out to all families yesterday about it.
- Collect good news about CAM students both on and off campus.
- news of accomplishments, awards, service, plays, upcoming events, pictures, etc.
- [email protected]
- Publishing a newsletter every month or so, depending on the amount of information that is received
- Goal is to share the good news from CAM, and to support our students in all the awesome things they are doing.
- Items sent in will be assumed that the students’ names and/or pictures are okay’ed to be published.
- Already have 3 emails - one is about honor roll for a Clark running start student.
- Is it possible to get a full list of honor roll for the running start students at Clark as well as CAM’s honor roll?
NEXT YEAR’S CAP POSITIONS
- If you are interested in volunteering on CAP next year, please let us know. We will be needing a new executive board.
TREASURER’S REPORT
- A family donated $250 at the end of the year….Thank you!!
- IQ donated $1000
PRINCIPAL’S REPORT
- PBIS has a student and parent representatives on the team. This year they are using a jar with lines to keep track of the tickets. When the students reach a line, the whole school receive the incentive, The first all-school prize is a spirit day. It was supposed to occur before the break but due to the snow days, the day will be happening soon. The next incentive is an all-school No Homework Day. Looking to hopefully have this one on a Monday or Thursday in mid-March - not associated with a long weekend break or spring break. The PBIS team is asking CAP if we would be willing to provide ice cream for the whole school at that time as well. Last incentive will be an all-school field day and will be at the same time as the all-school BBQ. There will not be inflatables this year. Volunteers will be needed for stations. PBIS team is requesting ideas from parents and students for activities during the all-school field day.
- All School BBQ is set for Friday, May 31st.
- February 1st the enrollment opens for next year. The staff is working on a FAQ about CAM to be provided for incoming parents. The school is looking for personal comments about CAM from current parents and students that can be shared with the prospective families.
Find meeting notes and more information at: https://camacademyparents.webs.com/
We’ll see you February 5th from 1-2pm for our next CAP meeting.
CAP By Laws & Board Positions
ARTICLE I – NAME, DESCRIPTION & PURPOSE
Section 1: NAME – The name of the organization shall be CAP (CAM Academy Parents). The organization is located at 715 NW Onsdorff Blvd. in Battle Ground, WA.
Section 2: DESCRIPTION – The organization exists for charitable and educational purposes supporting CAM Academy.
Section 3: PURPOSE – This parent group is organized for the purpose of supporting the education of children at CAM Academy by fostering relationships among the school, parents and teachers.
ARTICLE II – MEMBERSHIP
Section 1: Membership shall be automatically granted to all parents and guardians of CAM Academy students, plus all staff at CAM Academy. There are no membership dues. Members have voting privileges, one vote per household.
ARTICLE III – OFFICERS
Section 1: EXECUTIVE BOARD- The Executive Board shall consist of the following officers: President, Vice President, Recording Secretary, Communications Secretary and Treasurer. The School Principal, or his/her designee, is a voting member of the Executive Board. In the event of the need, a quorum will consist of 50% of the Executive Board Members plus one.
Section2: QUALIFICATIONS- Any parent or guardian with a CAM Academy student in grades 3-12 is eligible to be a member.
Section 3: TERM OF OFFICE- The term of office for all officers is one year, beginning August 1 and ending July 31st of each year.
Section 4: NOMINATIONS AND ELECTIONS- Nominations will occur at the CAP meeting in May. Elections will be at the following meeting in June.
Section 5: REMOVAL- An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board
Section 6: VACANCY- If a vacancy occurs on the Executive Board, the President shall appoint a CAP member to fill the vacancy, for the remainder of the officer’s term.
Section 7: DUTIES- Executive Board – Develop the CAP annual budget, establish and oversee committees to conduct the work of CAP, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of any amount.
President- Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.
Vice President- Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.
Recording Secretary- Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, hold historical and attendance records for CAP.
Communications Secretary- Manage communications and marketing for CAP including, newsletters, email broadcasts, website, bulletin boards, etc.
Treasurer- Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records, prepare budget for following year to present for approval at June’s Executive Board meeting.
ARTICLE IV – MEETINGS
Section 1: GENERAL CAP MEETINGS – General CAP meetings shall be held to conduct the business of CAP. Meetings shall be held monthly on the CAM campus during the school year. Meetings in October and March will be held in the evening, location and time TBD by Executive Board.
Section 2: VOTING- Each member in attendance at a CAP meeting is eligible to vote. Absentee or proxy votes are not allowed. Executive Board votes on financial matters after consulting with general membership.
Section 3: QUOROM – CAP will need 50% plus 1 of members to constitute a quorum for the purpose of voting.
ARTICLE V – FINANCIAL POLICIES
Section 1: FISCAL YEAR – The fiscal year of CAP begins August 1 and ends July 31 of the following year.
Section 2: BANKING – All funds shall be kept in a checking account in the name of CAP requiring two signatures of the Executive Board and held at a local financial institution.
Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account monthly and report all financial activity monthly.
Section 4: HIGH EXPENDITURE – Two signatures will be required on the expenditure form for amounts exceeding $200.00.
Section 5: ENDING BALANCE – CAP shall leave a minimum of $2,000 in the treasury at the end of each fiscal year.
Section 6: CONTRACTS – Contract signing authority is limited to the President or the Presidents designee.
Section 7: DISSOLUTION – In the event of dissolution of CAP, all remaining funds will be donated to CAM Academy.
ARTICLE VI – BYLAW AMENDMENTS
Section 1: AMENDMENTS – Bylaw amendments may be proposed by any CAP member. Amendments presented at a CAP meeting shall be considered for voting at a subsequent meeting. 2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws.
ARTICLE VII – CONFLICT OF INTEREST
Section 1: PURPOSE – The purpose of the conflict of interest policy is to protect CAP when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.
Section 2: DEFINITIONS –
- Interested Person – Any director, principal officers, or member of a committee with governing board-delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.
- Financial Interest – A person has a financial interest if the person has, directly or indirectly, through business, investment or family:
- An ownership or investment interest in any entity with which the organization has a transaction or arrangement.
- A compensation arrangement with the organization or with any entity or individual with which the organization has a transaction or arrangement; or
- A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement. “Compensation” includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.
These bylaws were adopted on _______________________________________
EXECUTIVE BOARD
President - Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.
Vice President - Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.
Secretary – Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, prepare calendar for publication, hold historical records and attendance records for CAP.
Manage communications and marketing for CAP including newsletters, email broadcasts, website, Facebook, bulletin boards, etc.
Treasurer – Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records and prepare budget for following year to present for approval at June’s Executive Board meeting.
CHAIR POSITIONS
Pizza Coordinator – Place orders and coordinate volunteers.
Fundraising Chair – Organize Payback book and Burgerville Fundraisers. Work with executive board to report earnings and review procedural improvements. Research proposed fundraisers for review by members.
Teacher Appreciation Chair – Oversee coordination and implementation of activities within approved budget.
Eighth Grade Recognition Chair – Oversee coordination of event within approved budget.
Primary Representative – Represent CAP to the Primary School level teachers to ensure optimum communication.
Middle Representative – Represent CAP to the Middle School level teachers to ensure optimum communication.
High Representative – Represent CAP to the High School level teachers to ensure optimum communication.
Recognition Chair – this person would help create and facilitate a recognition program for our kids that represent Character Traits and / or makes honor roll.