CAM Academy Parents - (CAP)
CAM Academy Parents- CAP
CAM Academy Parents (CAP) is designed to strengthen CAM Academy by focusing on three main areas:
- Increase parental involvement as it is vital to the stability of any school. We hope to foster that by encouraging CAP membership and educating the CAM community about school programs happening with our students.
- Encourage the spirit of community through our organization. The goal is to offer positive volunteering experiences for parents and to keep consistent flow of information between teachers, parents and students.
- Strengthen the financial stability for our future. We all want to better our school and CAP will do that by evaluating the success of current activities and modifying as necessary. We also look to develop new fundraising programs to meet the needs of our school.
CAP's library is open for students before school at 7:40 and in the afternoons, from 2:00 to 2:20. Stop by and see what great books you can take home. There are some health and art resources available for contract completion also.
2018-2019 CAP Board
EXECUTIVE BOARD
Co-Presidents - Candace Allen and Deena Robertson Secretary - Christa Mellin Treasurer - Holly Smith
BOARD POSITIONS
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CAP General Meeting Minutes
December 4, 2018
EVENT & FUNDRAISER UPDATES
- Thanksgiving Lunch went well. The line moved smoothly again with the students being in alphabetical order. The leftover food was most likely due to many students home sick that had purchased tickets. A total of 438 tickets were sold. About 20-25 tickets were purchased day of. Donated leftover food to the Food Bank.
- Spirit Wear Sale was okay but not as good as we had hoped for. CAP will send out an email to contact Kristina for Spirit Wear orders for families that would like to use items as Christmas gifts.
- Box Tops is winding down on the primary contest and getting ready for the middle school contest.
- Primary Contest - ends December 17th, current Box Top count is 638. 3rd and 4th graders are working to complete collection sheets (the collection sheets they are using have 50 Box Tops spots)
- Middle School Contest - officially begins on December 18th but they have already started turning some in, current Box Top count is 1290
- In total we have almost $200 raised.
UPCOMING EVENTS & FUNDRAISERS
- Surprise Treat Day in December 7th; hot cocoa with marshmallows and mini candy canes. The cooler and immersion are at the school ready to go. Volunteer help is scheduled. Kate will be picking up items up at the store today.
EIGHTH GRADE RECOGNITION
- Meetings will start in January - held on the 4th Tuesday of the month
- The first meeting will be January 29th from 1-2pm in the teacher’s lounge.
HIGH SCHOOL GRAD NIGHT/BACCALAUREATE
- The next meeting will take place after Christmas break. January 22nd from 12:30-2pm.
- Papa Murphy Pizza cards are being sold for $5.00; we get $4.00 of each card sold. So far we have sold 100.
- Have multiple fundraisers scheduled (ie. See’s Candy in February and restaurant fundraisers)
- December 18th money is due for graduation party
LIBRARY
- We are still in the running for being chosen as a school to participate in the reading program linked to Silverwood. They have multiple schools to choose from and are in the process of making their selection.
- Could use more volunteers if people are interested.
PIZZA TUESDAY
- Gluten Free option is not approved by district.
- Need more Izze drinks.
- More consistent volunteers are needed
- Sales are up from last year.
WATCH D.O.G.S.
- Donuts with Dad event in January 25th from 7:45-8:30am
- 4% filled for the year. That is fantastic for it being such a new program.
DONATIONS
- PBIS
- 12 movie tickets came in and were given to Natasha
- Spirit Wear Cinch Bags - we do not plan to order more as they don’t seem to be that desirable. Have the lanyards that have been given to spirit wear and we have plenty more of those.
- There are 3 different benchmarks on the jar collecting all the paws tickets. Almost reached the first line.
- Middle school survey was sent out for feedback on the PAWS program
FUTURE OF CAM
- To keep informed, a few CAP parents will keep tabs on the school board’s meeting agendas and minutes.
- For the next few months we will be gathering information that will help to keep the community viewing CAM as a positive attribute. For example, students participating in extracurricular activities, community members (parents) coming to lead discussions for CAM classes (8th graders had a Good Choices program; 7th grade had a parent come in talking about the stock market). Inviting board members to visit the school to participate in the CAM community (Ice Cream Socials, CAM Gallery, etc.)
- Tori Denfeld will be our P.R. person. Joe Vigart will be a good resource on what CAM has done thus far.
- Normal for the building lease to be renewed in the summertime.
- It would be helpful to have a FAQ information sheet about CAM which includes information about our relationship with the church property, the building lease, and being an ALE.
CAP’S MARCH ACTIVITY
- Replacing G6 - Audrey Gurule looked into Salmon Creek Indoor Soccer, Shoot 360, Mt. View Ice Arena, Battle Ground Cinema, Jim Parsley pool, and Firstenburg pool /or whole facility.
- JP pool and Firstenburg are not viable options due to day/time options
- Mt. View Ice Arena and BG Cinema are back-up options
- Looking into Salmon Creek Indoor Sports and Shoot 360 to determine what game/activity options would be available to the students, also checking to see which would be a better fit for younger siblings that don’t attend CAM that will be joining CAM students during this event.
TREASURER’S REPORT
- Fred Meyer
- Need to update yearly
- Looking to possibly changing it from CAP to CAM Academy - is this possible?
- Information on CAP website needs to be updated.
PRINCIPAL’S REPORT
- Will be sending more information with a request for CAP to support the PBIS program possibly in a similar way as last year’s All School Field Day
Find meeting notes and more information at: http://camacademyparents.webs.com/
We’ll see you January 8th from 1-2pm for our next CAP meeting.
CAP By Laws & Board Positions
ARTICLE I – NAME, DESCRIPTION & PURPOSE
Section 1: NAME – The name of the organization shall be CAP (CAM Academy Parents). The organization is located at 715 NW Onsdorff Blvd. in Battle Ground, WA.
Section 2: DESCRIPTION – The organization exists for charitable and educational purposes supporting CAM Academy.
Section 3: PURPOSE – This parent group is organized for the purpose of supporting the education of children at CAM Academy by fostering relationships among the school, parents and teachers.
ARTICLE II – MEMBERSHIP
Section 1: Membership shall be automatically granted to all parents and guardians of CAM Academy students, plus all staff at CAM Academy. There are no membership dues. Members have voting privileges, one vote per household.
ARTICLE III – OFFICERS
Section 1: EXECUTIVE BOARD- The Executive Board shall consist of the following officers: President, Vice President, Recording Secretary, Communications Secretary and Treasurer. The School Principal, or his/her designee, is a voting member of the Executive Board. In the event of the need, a quorum will consist of 50% of the Executive Board Members plus one.
Section2: QUALIFICATIONS- Any parent or guardian with a CAM Academy student in grades 3-12 is eligible to be a member.
Section 3: TERM OF OFFICE- The term of office for all officers is one year, beginning August 1 and ending July 31st of each year.
Section 4: NOMINATIONS AND ELECTIONS- Nominations will occur at the CAP meeting in May. Elections will be at the following meeting in June.
Section 5: REMOVAL- An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board
Section 6: VACANCY- If a vacancy occurs on the Executive Board, the President shall appoint a CAP member to fill the vacancy, for the remainder of the officer’s term.
Section 7: DUTIES- Executive Board – Develop the CAP annual budget, establish and oversee committees to conduct the work of CAP, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of any amount.
President- Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.
Vice President- Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.
Recording Secretary- Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, hold historical and attendance records for CAP.
Communications Secretary- Manage communications and marketing for CAP including, newsletters, email broadcasts, website, bulletin boards, etc.
Treasurer- Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records, prepare budget for following year to present for approval at June’s Executive Board meeting.
ARTICLE IV – MEETINGS
Section 1: GENERAL CAP MEETINGS – General CAP meetings shall be held to conduct the business of CAP. Meetings shall be held monthly on the CAM campus during the school year. Meetings in October and March will be held in the evening, location and time TBD by Executive Board.
Section 2: VOTING- Each member in attendance at a CAP meeting is eligible to vote. Absentee or proxy votes are not allowed. Executive Board votes on financial matters after consulting with general membership.
Section 3: QUOROM – CAP will need 50% plus 1 of members to constitute a quorum for the purpose of voting.
ARTICLE V – FINANCIAL POLICIES
Section 1: FISCAL YEAR – The fiscal year of CAP begins August 1 and ends July 31 of the following year.
Section 2: BANKING – All funds shall be kept in a checking account in the name of CAP requiring two signatures of the Executive Board and held at a local financial institution.
Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account monthly and report all financial activity monthly.
Section 4: HIGH EXPENDITURE – Two signatures will be required on the expenditure form for amounts exceeding $200.00.
Section 5: ENDING BALANCE – CAP shall leave a minimum of $2,000 in the treasury at the end of each fiscal year.
Section 6: CONTRACTS – Contract signing authority is limited to the President or the Presidents designee.
Section 7: DISSOLUTION – In the event of dissolution of CAP, all remaining funds will be donated to CAM Academy.
ARTICLE VI – BYLAW AMENDMENTS
Section 1: AMENDMENTS – Bylaw amendments may be proposed by any CAP member. Amendments presented at a CAP meeting shall be considered for voting at a subsequent meeting. 2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws.
ARTICLE VII – CONFLICT OF INTEREST
Section 1: PURPOSE – The purpose of the conflict of interest policy is to protect CAP when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.
Section 2: DEFINITIONS –
- Interested Person – Any director, principal officers, or member of a committee with governing board-delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.
- Financial Interest – A person has a financial interest if the person has, directly or indirectly, through business, investment or family:
- An ownership or investment interest in any entity with which the organization has a transaction or arrangement.
- A compensation arrangement with the organization or with any entity or individual with which the organization has a transaction or arrangement; or
- A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement. “Compensation” includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.
These bylaws were adopted on _______________________________________
EXECUTIVE BOARD
President - Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.
Vice President - Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.
Secretary – Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, prepare calendar for publication, hold historical records and attendance records for CAP.
Manage communications and marketing for CAP including newsletters, email broadcasts, website, Facebook, bulletin boards, etc.
Treasurer – Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records and prepare budget for following year to present for approval at June’s Executive Board meeting.
CHAIR POSITIONS
Pizza Coordinator – Place orders and coordinate volunteers.
Fundraising Chair – Organize Payback book and Burgerville Fundraisers. Work with executive board to report earnings and review procedural improvements. Research proposed fundraisers for review by members.
Teacher Appreciation Chair – Oversee coordination and implementation of activities within approved budget.
Eighth Grade Recognition Chair – Oversee coordination of event within approved budget.
Primary Representative – Represent CAP to the Primary School level teachers to ensure optimum communication.
Middle Representative – Represent CAP to the Middle School level teachers to ensure optimum communication.
High Representative – Represent CAP to the High School level teachers to ensure optimum communication.
Recognition Chair – this person would help create and facilitate a recognition program for our kids that represent Character Traits and / or makes honor roll.