CAM Academy Parents - (CAP)

CAM Academy Parents- CAP

CAM Academy Parents (CAP) is designed to strengthen CAM Academy by focusing on three main areas:

  1. Increase parental involvement as it is vital to the stability of any school. We hope to foster that by encouraging CAP membership and educating the CAM community about school programs happening with our students.
  2. Encourage the spirit of community through our organization. The goal is to offer positive volunteering experiences for parents and to keep consistent flow of information between teachers, parents and students.
  3. Strengthen the financial stability for our future. We all want to better our school and CAP will do that by evaluating the success of current activities and modifying as necessary. We also look to develop new fundraising programs to meet the needs of our school.
Am I a CAP member?  
As parent/guardian of a CAM student, you are automatically a member of  CAP (Cam Academy Parents). No registration or payment of dues is required.   Meetings are held every month. If you can’t make the meetings, the minutes are posted on this website.  Previous years' minutes can be obtained by contacting the board. To request information on volunteering, email CAP at [email protected].

Watch D.O.G.S. Kick-Off Event Tuesday October 23 at 6:00 PM

Please come and join us for pizza and to learn more about how you can be a watchdog in our school by supporting student learning, safety and making a positive impact on the lives of our students.

RSVP Here


CAP's library is open for students before school at 7:40 and in the afternoons, from 2:00 to 2:20. Stop by and see what great books you can take home. There are some health and art resources available for contract completion also.


2018-2019 CAP Board


EXECUTIVE BOARD

Co-Presidents - Candace Allen and Deena Robertson        Secretary - Christa Mellin        Treasurer - Holly Smith

BOARD POSITIONS

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Primary Rep - Kristina Tavares
Middle Rep - Tammy Humphrey
High School Rep - Suzanne Baker
Pizza Tuesdays - Open
Payback Book Fundraiser - Tammy Humphrey
Spirit Wear Fundraiser - Kristina Tavares
Box Tops Fundraiser - Candace Allen
Restaurant Fundraiser - Open
Thanksgiving Lunch - Deena Robertson
Student Appreciation - Kate Sanders

Teacher Appreciation - Deena Robertson
8th Grade Recognition - Holly Smith
H.S. Grad Night Coordinator - Open
H.S. Baccalaureate - Open
Library - Celia Goodrich, Christa Mellin, Courtney Arn
Game Night - Open
G6 - Audrey Gurule
Watch Dog Top Dog - Greg Lovell
Donation Coordinator - Hollie Amundson & Kristina Tavares
Website Coordinator -  Sarah Gilliam

2017-2018 Meeting Minutes
CAP General Meeting

October 2, 2018

CAP

  • Purpose of CAP

CAM Academy Parents (CAP) is designed to strengthen CAM Academy

by focusing on three main areas:

  1. Increase parental involvement as it is vital to the stability of any school. We hope to foster that by encouraging CAP membership and educating the CAM community about school programs happening with our students.
  2. Encourage the spirit of community through our organization. The goal is to offer positive volunteering experiences for parents and to keep consistent flow of information between teachers, parents and students.
  3. Strengthen the financial stability for our future. We all want to better our school and CAP will do that by evaluating the success of current activities and modifying as necessary. We also look to develop new fundraising programs to meet the needs of our school.
  • How you can help
    • Assist coordinators in many different areas such as pizza tuesday, surprise treat days, Thanksgiving Feast,  etc.

CHAIRS THAT WE STILL NEED TO FILL-Please contact us if you’re interested in learning more

  • Restaurant Fundraiser (Mod Pizza, Oct. 24th)
  • Game Night (Bingo, board games, etc. Usually held in Feb)
  • Thanksgiving Lunch
  • Box Tops (last year it earned $900. We would love some input of how to get middle schoolers more involved)
  • Pizza Tuesday-filled!
  • Secretary-filled!
  • Teacher Appreciation-filled!

More volunteering options


    • Pizza Tuesday-we need subs
    • Library-Sign up will be coming out soon. The option of opening the library during lunch is being considered.
    • Student appreciation-If you’re interested in helping, please email us!
    • Save your box tops! Sign up for Amazon Smile & Fred Meyer rewards
    • Thanksgiving lunch, teacher appreciation, donations--stay tuned for more details
    • HS Graduation Committee’s first meeting is this Thursday (Oct 4th) at 12:30.  Need to start fundraising.
    • 8th Grade Graduation - Paperwork in to use Chief.  First meeting in January, then monthly meetings through May



UPDATES ON EVENTS

  • Back to School Teacher Breakfast-went well. A big thank you for donations!
  • Spirit Wear Sale - $986 from this past sale.  $240 of that was for pizza punch cards; put order in and should be back in the next couple weeks. Plan to sell what comes in at Thanksgiving lunch.
  • Payback Book Fundraiser - 36 books sold so far, more orders came in today. If Ted doesn’t take extra books back we will sell them at Thanksgiving Lunch
  • Library (this is a parent staffed resource)
    • Open 7:40-8:00am & 2:00-2:20pm
  • Donations - sent in letters for IQ and Winco

CURRENT EVENTS & FUNDRAISERS

  • Amazon Smile & Fred Meyer Rewards-It’s simple to join (directions/links below)

Fred Meyers Community Rewards

Getting started at Freddy’s is simple:

  • Obtain a Fred Meyer’s reward card
  • Go to https://www.fredmeyer.com/account/createand register your card
  • Click on the Rewards tab and select Community Rewards
  • Scroll down and select “link your rewards card now”
  • Enter CAP in the search box, select CAP and click “enroll”
  • Every July, you'll need to re-enroll to insure CAP receives donations

Amazon Smile

  • Go towww.smile.amazon.com
  • Enter your login and password
  • Select Add/Change Charity under Account Settings
  • Enter “Cap” in search box
  • Click “Select”
  • Remember to go to www.smile.amazon.com each time you shop with them
  • Last year we received $380 from Fred Meyers and $153 from Amazon

UPCOMING EVENTS & FUNDRAISERS

  • First Pizza Tuesday started today - ran out of food.  We are really sorry and we will have more pizza next week!
  • MOD Pizza Fundraiser-You can use your pass any time on October 24th and Mod Pizza will donate 20% to CAP.
  • October Student Appreciation Day -Shhh it is a surprise.
  • Box Top Contest-details coming up! Please save your box tops.
  • Watch D.O.G.S. Kick-off - October 23rd 6-8pm, pizza provided.  Greg Loveall is the Top Dog.

OTHER

  • Playing on the field after school
    • parents must be present if their students play on the field after 2pm.  
    • 2:30pm students are to be off campus
  • Need a new idea to replace G6 activity

TREASURER’S REPORT

  • Budget

PRINCIPAL’S REPORT  

  • PBIS Team - looking to add parents and students to help with promoting and coming up with prizes.

We’ll see you November 13th  from 1-2pm for our next CAP meeting.


CAP By Laws & Board Positions

ARTICLE I – NAME, DESCRIPTION & PURPOSE

Section 1: NAME – The name of the organization shall be CAP (CAM Academy Parents). The organization is located at 715 NW Onsdorff Blvd. in Battle Ground, WA.

Section 2: DESCRIPTION – The organization exists for charitable and educational purposes supporting CAM Academy.

Section 3: PURPOSE – This parent group is organized for the purpose of supporting the education of children at CAM Academy by fostering relationships among the school, parents and teachers.

ARTICLE II – MEMBERSHIP

Section 1: Membership shall be automatically granted to all parents and guardians of CAM Academy students, plus all staff at CAM Academy. There are no membership dues. Members have voting privileges, one vote per household.

ARTICLE III – OFFICERS

Section 1: EXECUTIVE BOARD- The Executive Board shall consist of the following officers: President, Vice President, Recording Secretary, Communications Secretary and Treasurer. The School Principal, or his/her designee, is a voting member of the Executive Board. In the event of the need, a quorum will consist of 50% of the Executive Board Members plus one.

Section2: QUALIFICATIONS- Any parent or guardian with a CAM Academy student in grades 3-12 is eligible to be a member.

Section 3: TERM OF OFFICE- The term of office for all officers is one year, beginning August 1 and ending July 31st of each year.

Section 4: NOMINATIONS AND ELECTIONS- Nominations will occur at the CAP meeting in May. Elections will be at the following meeting in June.

Section 5: REMOVAL- An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board

Section 6: VACANCY- If a vacancy occurs on the Executive Board, the President shall appoint a CAP member to fill the vacancy, for the remainder of the officer’s term.

Section 7: DUTIES- Executive Board – Develop the CAP annual budget, establish and oversee committees to conduct the work of CAP, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of any amount.

President- Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.

Vice President- Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.

Recording Secretary- Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, hold historical and attendance records for CAP.

Communications Secretary- Manage communications and marketing for CAP including, newsletters, email broadcasts, website, bulletin boards, etc.

Treasurer- Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records, prepare budget for following year to present for approval at June’s Executive Board meeting.

ARTICLE IV – MEETINGS

Section 1: GENERAL CAP MEETINGS – General CAP meetings shall be held to conduct the business of CAP. Meetings shall be held monthly on the CAM campus during the school year. Meetings in October and March will be held in the evening, location and time TBD by Executive Board.

Section 2: VOTING- Each member in attendance at a CAP meeting is eligible to vote. Absentee or proxy votes are not allowed. Executive Board votes on financial matters after consulting with general membership.

Section 3: QUOROM – CAP will need 50% plus 1 of members to constitute a quorum for the purpose of voting.

ARTICLE V – FINANCIAL POLICIES

Section 1: FISCAL YEAR – The fiscal year of CAP begins August 1 and ends July 31 of the following year.

Section 2: BANKING – All funds shall be kept in a checking account in the name of CAP requiring two signatures of the Executive Board and held at a local financial institution.

Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account monthly and report all financial activity monthly.

Section 4: HIGH EXPENDITURE – Two signatures will be required on the expenditure form for amounts exceeding $200.00.

Section 5: ENDING BALANCE – CAP shall leave a minimum of $2,000 in the treasury at the end of each fiscal year.

Section 6: CONTRACTS – Contract signing authority is limited to the President or the Presidents designee.

Section 7: DISSOLUTION – In the event of dissolution of CAP, all remaining funds will be donated to CAM Academy.

ARTICLE VI – BYLAW AMENDMENTS

Section 1: AMENDMENTS – Bylaw amendments may be proposed by any CAP member. Amendments presented at a CAP meeting shall be considered for voting at a subsequent meeting. 2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws.

ARTICLE VII – CONFLICT OF INTEREST

Section 1: PURPOSE – The purpose of the conflict of interest policy is to protect CAP when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Section 2: DEFINITIONS –

  1. Interested Person – Any director, principal officers, or member of a committee with governing board-delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.
  2. Financial Interest – A person has a financial interest if the person has, directly or indirectly, through business, investment or family:
    1. An ownership or investment interest in any entity with which the organization has a transaction or arrangement.
    2. A compensation arrangement with the organization or with any entity or individual with which the organization has a transaction or arrangement; or
    3. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement. “Compensation” includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

These bylaws were adopted on _______________________________________

EXECUTIVE BOARD

President - Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.


Vice President - Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.


Secretary – Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, prepare calendar for publication, hold historical records and attendance records for CAP.

Manage communications and marketing for CAP including newsletters, email broadcasts, website, Facebook, bulletin boards, etc.


Treasurer – Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records and prepare budget for following year to present for approval at June’s Executive Board meeting.


CHAIR POSITIONS

Pizza Coordinator – Place orders and coordinate volunteers.


Fundraising Chair – Organize Payback book and Burgerville Fundraisers. Work with executive board to report earnings and review procedural improvements. Research proposed fundraisers for review by members.


Teacher Appreciation Chair – Oversee coordination and implementation of activities within approved budget.


Eighth Grade Recognition Chair – Oversee coordination of event within approved budget.


Primary Representative – Represent CAP to the Primary School level teachers to ensure optimum communication.


Middle Representative – Represent CAP to the Middle School level teachers to ensure optimum communication.


High Representative – Represent CAP to the High School level teachers to ensure optimum communication.


Recognition Chair – this person would help create and facilitate a recognition program for our kids that represent Character Traits and / or makes honor roll.