CAM Academy Parents - (CAP)

CAM Academy Parents- CAP

CAM Academy Parents (CAP) is designed to strengthen CAM Academy by focusing on three main areas:

  1. Increase parental involvement as it is vital to the stability of any school. We hope to foster that by encouraging CAP membership and educating the CAM community about school programs happening with our students.
  2. Encourage the spirit of community through our organization. The goal is to offer positive volunteering experiences for parents and to keep consistent flow of information between teachers, parents and students.
  3. Strengthen the financial stability for our future. We all want to better our school and CAP will do that by evaluating the success of current activities and modifying as necessary. We also look to develop new fundraising programs to meet the needs of our school.
Am I a CAP member?  
As parent/guardian of a CAM student, you are automatically a member of  CAP (Cam Academy Parents). No registration or payment of dues is required.   Meetings are held every month. If you can’t make the meetings, the minutes are posted on this website.  Previous years' minutes can be obtained by contacting the board. To request information on volunteering, email CAP at [email protected].

Watch D.O.G.S. has started and it is not too late to join!

Contact Mrs. Kent at [email protected] for more information, or click the button below to sign up.

Thank you!


CAP's library is open for students before school at 7:45 and in the afternoons, from 2:00 to 2:45. Stop by and see what great books you can take home. There are some health and art resources available for contract completion also.


2017-2018 CAP Board


EXECUTIVE BOARD

Co-Presidents - Candace Allen and Deena Robertson        Secretary - Shila Clark        Treasurer - Holly Smith


BOARD POSITIONS

Primary Rep - Hollie Amundson            Middle Rep - Tammy Humphrey            High School Rep - Shila Clark

Pizza Tuesdays -   Rebekah Palmerton                                       Payback Book Fundraiser - Tammy Humphrey

Spirit Wear Fundraiser - Kristina Tavares                                                      Box Tops Fundraiser - Chantel Phed  

Restaurant Fundraiser -  Deena Robertson                                          Thanksgiving Lunch - Rebekah Palmerton

                Student Appreciation - Cathy Davis                                                             Library - Celia Goodrich                                                   G6- Audrey Gurule                                                                            Donation Coordinator - Hollie Amundson

        Watch Dog Top Dogs - Jim Stewart and Michael Noonan

 H.S. Baccalaureate and  Grad Night Coordinator - Cheryl Vojak

8th Grade Recognition - Cathy Davis, Tammy Humphrey, Tori Denfeld 

2017-2018 Meeting Minutes
CAP General Meeting
May 1, 2018

UPDATES ON EVENTS
*Spirit Wear
Orders should be in May 22nd, maybe sooner.
Option to purchase past items during all school BBQ.  An email with info about items will come out before the BBQ.  Quantities are limited and when they are gone, they are gone.
*Surprise Treat Day
April 27th - Otter Pops were passed out at the end of school, all went well. No trash was left around -thank you students!  

CURRENT EVENTS & FUNDRAISERS
*Box Top Contest
Ends June 1st with only one winner.
Use a sandwich board to post it outside. 
It has been posted on the bulletin board and in emails with the collection paper as well.  A reminder email sent out the first week of May.
*Pizza Tuesday
PAWS coupons need to have a paws punch out on it from here on out.
Need to seriously consider switching pizza providers due to shortages and pizza arriving late.

UPCOMING EVENTS 
*Teacher Appreciation Week 
May 7th-11th.  Multiple people (April H., Monica B., Deena R., and Holli A.) will be taking this responsibility, covering one or two days each.  There will be a breakfast one morning, baked goods on another day, a lunch, coffee, and a present.  The day coffee is handed out, volunteers will be needed as well.  Please contact CAP if you might be able to help.
*All School Field Day on June 1st from 12:30-1:45, after all school BBQ.  
During the event CAP plans to have a table out for Watch DOG information as well as Spirit Wear to sell excess items.  Information about CAP will also be present on the tables for parents to sign up or ask questions about volunteering.
Inflatables will be available to students during lunches provided there are parent volunteers to man the inflatables.

CAM Sign
Middle School ASB has asked for CAP to take over the maintaining of the CAM sign that is located near Onsdorf.  CAP will continue to discuss this as we would like the students to continue to take ownership of this activity.

EIGHTH GRADE RECOGNITION
Friday, June 8th @ 6:30pm. All is going well.  

HIGH SCHOOL GRAD NIGHT
*Baccalaureate will be on June 10th AT 3pm, Graduation on June 13th.  
Plans are going well.  The second parent letter has been sent out, so we may be receiving mail via the PO Box for tickets, contributions and sponsorships.
We have 30 kids registered, We only anticipate maybe 4 - 5 more tickets. “Deadline” to buy tickets is May 15th.

*Money Raised from Fundraisers:
-Red Robin raised $232.76
-Clark Public Utilities Fleet Car Wash raised $200
-One more fundraiser coming up.
-Hazel Dell Parade of Bands – Saturday, May 19, 2018 – from 9:30 AM to 2 PM    Volunteers are needed to carry banners in the parade announcing winners of each division. For this fun event, volunteers can range from age 12 through adult, so high school students and their families/friends can volunteer to help. The parade itself is 2.2 miles and the volunteers will be provided t-shirts to wear in the parade.  A total of 16 - 20 volunteers are needed.This fundraiser is anticipated to raise $250
So far we have 6 seniors officially signed up, although we anticipate more. We will also ask other High school students if they would like to participate.
-Also needed are a few high school students to hold staging signs from 7:30am to 10:00am that day. Breakfast and t-shirts are provided for these volunteers as well as volunteer hours.

*We are making our final payment to Marshall Center for $2746. (This does include $500 returnable deposit which hopefully can be added for Grad night next year.) Need a few volunteers (maybe some HS Jr or others ) parents for help to start setting up the dance area at the Marshall Center while we are at graduation with our kids. It won't be elaborate, and shouldn't take long, but would give us a big head start before volunteer parents could get to the venue. Kids will be eating at restaurant right after graduation.
We have secured La Costa Mexican restaurant for Grad Night Meal for $200 and in exchange, his logo will be advertised on Battle Ground Cinema in our thank you ad! BTW, our ad will run at BG Cinema June 1-30th. Our artwork is due on May 15th.Jodi Tripp is working on this project.
Please contact CAP at [email protected] if you are available to help at any of these events.
 
HIGH SCHOOL BACCALAUREATE
*The Baccalaureate will be held on June 10th at 3 PM. We have volunteers for music and will be getting student volunteers for readings. Rhonda Buck is in charge of receiving and editing tributes. Loren Joner will give the service message


NOMINATIONS
*Nomination for 2018-2019 school year’s board.  
What we are missing thus far:

High School Representative
Thanksgiving Lunch
Teacher Appreciation
HS Grad/Bacc.
President
Vice President
Secretary

*Position information and nomination forms can be found on the bulletin board and the CAP website.  Please turn in the nomination forms into the Bistro box.
*Voting will take place at our next meeting, June 5th. Voters will need to be present.

TREASURER’S REPORT
*All is well with the account.  Pizza Tuesday doesn’t look like it is doing well, but that is only because Izze’s were on sale and multiple people purchased them to stock up.  We should have enough to last through the remainder of the year without purchasing more.

PRINCIPAL’S REPORT  
*Survey coming out in June.
*CAM Gallery is Wednesday, June 6th from 1-2:30pm

We’ll see you June 5th  from 1-2pm for our next CAP meeting.

CAP By Laws & Board Positions

ARTICLE I – NAME, DESCRIPTION & PURPOSE

Section 1: NAME – The name of the organization shall be CAP (CAM Academy Parents). The organization is located at 715 NW Onsdorff Blvd. in Battle Ground, WA.

Section 2: DESCRIPTION – The organization exists for charitable and educational purposes supporting CAM Academy.

Section 3: PURPOSE – This parent group is organized for the purpose of supporting the education of children at CAM Academy by fostering relationships among the school, parents and teachers.

ARTICLE II – MEMBERSHIP

Section 1: Membership shall be automatically granted to all parents and guardians of CAM Academy students, plus all staff at CAM Academy. There are no membership dues. Members have voting privileges, one vote per household.

ARTICLE III – OFFICERS

Section 1: EXECUTIVE BOARD- The Executive Board shall consist of the following officers: President, Vice President, Recording Secretary, Communications Secretary and Treasurer. The School Principal, or his/her designee, is a voting member of the Executive Board. In the event of the need, a quorum will consist of 50% of the Executive Board Members plus one.

Section2: QUALIFICATIONS- Any parent or guardian with a CAM Academy student in grades 3-12 is eligible to be a member.

Section 3: TERM OF OFFICE- The term of office for all officers is one year, beginning August 1 and ending July 31st of each year.

Section 4: NOMINATIONS AND ELECTIONS- Nominations will occur at the CAP meeting in May. Elections will be at the following meeting in June.

Section 5: REMOVAL- An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board

Section 6: VACANCY- If a vacancy occurs on the Executive Board, the President shall appoint a CAP member to fill the vacancy, for the remainder of the officer’s term.

Section 7: DUTIES- Executive Board – Develop the CAP annual budget, establish and oversee committees to conduct the work of CAP, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of any amount.

President- Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.

Vice President- Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.

Recording Secretary- Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, hold historical and attendance records for CAP.

Communications Secretary- Manage communications and marketing for CAP including, newsletters, email broadcasts, website, bulletin boards, etc.

Treasurer- Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records, prepare budget for following year to present for approval at June’s Executive Board meeting.

ARTICLE IV – MEETINGS

Section 1: GENERAL CAP MEETINGS – General CAP meetings shall be held to conduct the business of CAP. Meetings shall be held monthly on the CAM campus during the school year. Meetings in October and March will be held in the evening, location and time TBD by Executive Board.

Section 2: VOTING- Each member in attendance at a CAP meeting is eligible to vote. Absentee or proxy votes are not allowed. Executive Board votes on financial matters after consulting with general membership.

Section 3: QUOROM – CAP will need 50% plus 1 of members to constitute a quorum for the purpose of voting.

ARTICLE V – FINANCIAL POLICIES

Section 1: FISCAL YEAR – The fiscal year of CAP begins August 1 and ends July 31 of the following year.

Section 2: BANKING – All funds shall be kept in a checking account in the name of CAP requiring two signatures of the Executive Board and held at a local financial institution.

Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account monthly and report all financial activity monthly.

Section 4: HIGH EXPENDITURE – Two signatures will be required on the expenditure form for amounts exceeding $200.00.

Section 5: ENDING BALANCE – CAP shall leave a minimum of $2,000 in the treasury at the end of each fiscal year.

Section 6: CONTRACTS – Contract signing authority is limited to the President or the Presidents designee.

Section 7: DISSOLUTION – In the event of dissolution of CAP, all remaining funds will be donated to CAM Academy.

ARTICLE VI – BYLAW AMENDMENTS

Section 1: AMENDMENTS – Bylaw amendments may be proposed by any CAP member. Amendments presented at a CAP meeting shall be considered for voting at a subsequent meeting. 2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws.

ARTICLE VII – CONFLICT OF INTEREST

Section 1: PURPOSE – The purpose of the conflict of interest policy is to protect CAP when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Section 2: DEFINITIONS –

  1. Interested Person – Any director, principal officers, or member of a committee with governing board-delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.
  2. Financial Interest – A person has a financial interest if the person has, directly or indirectly, through business, investment or family:
    1. An ownership or investment interest in any entity with which the organization has a transaction or arrangement.
    2. A compensation arrangement with the organization or with any entity or individual with which the organization has a transaction or arrangement; or
    3. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement. “Compensation” includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

These bylaws were adopted on _______________________________________

EXECUTIVE BOARD

President - Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.


Vice President - Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.


Secretary – Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, prepare calendar for publication, hold historical records and attendance records for CAP.

Manage communications and marketing for CAP including newsletters, email broadcasts, website, Facebook, bulletin boards, etc.


Treasurer – Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records and prepare budget for following year to present for approval at June’s Executive Board meeting.


CHAIR POSITIONS

Pizza Coordinator – Place orders and coordinate volunteers.


Fundraising Chair – Organize Payback book and Burgerville Fundraisers. Work with executive board to report earnings and review procedural improvements. Research proposed fundraisers for review by members.


Teacher Appreciation Chair – Oversee coordination and implementation of activities within approved budget.


Eighth Grade Recognition Chair – Oversee coordination of event within approved budget.


Primary Representative – Represent CAP to the Primary School level teachers to ensure optimum communication.


Middle Representative – Represent CAP to the Middle School level teachers to ensure optimum communication.


High Representative – Represent CAP to the High School level teachers to ensure optimum communication.


Recognition Chair – this person would help create and facilitate a recognition program for our kids that represent Character Traits and / or makes honor roll.