CAM Academy Parents - (CAP)

CAM Academy Parents- CAP

CAM Academy Parents (CAP) is designed to strengthen CAM Academy by focusing on three main areas:

  1. Increase parental involvement as it is vital to the stability of any school. We hope to foster that by encouraging CAP membership and educating the CAM community about school programs happening with our students.
  2. Encourage the spirit of community through our organization. The goal is to offer positive volunteering experiences for parents and to keep consistent flow of information between teachers, parents and students.
  3. Strengthen the financial stability for our future. We all want to better our school and CAP will do that by evaluating the success of current activities and modifying as necessary. We also look to develop new fundraising programs to meet the needs of our school.
Am I a CAP member?  As parent/guardian of a CAM student, you are automatically a member of  CAP (Cam Academy Parents). No registration or payment of dues is required.   Meetings are held every month. If you can’t make the meetings, the minutes are posted on this website.  Previous years' minutes can be obtained by contacting the board. To request information on volunteering, email CAP at [email protected].

2017-2018 CAP Board


EXECUTIVE BOARD

Co-Presidents - Candace Allen and Deena Robertson        Secretary - Mischelle Greener        Treasurer - Holly Smith


BOARD POSITIONS

Primary Rep - Hollie Amundson            Middle Rep - Tammy Humphrey            High School Rep - Shila Clark

Pizza Tuesdays -   Rebekah Palmerton                                       Payback Book Fundraiser - Tammy Humphrey

Spirit Wear Fundraiser - Kristina Tavares                                                Box Tops Fundraiser - Chantel Phed  

Restaurant Fundraiser -  Deena Robertson                                       Thanksgiving Lunch - Rebekah Palmerton

Student Appreciation - Cathy Davis                                                          Teacher Appreciation - Cheryl Vojak

    H.S. Baccalaureate - Cheryl Vojak                                                                                    Library - Celia Goodrich

Game Night - Malia Mihailoff                                                                                              G6 - Audrey Gurule

Donation Coordinator - Hollie Amundson                                                    Website Coordinator - Shila Clark

8th Grade Recognition - Cathy Davis, Tammy Humphrey, Tori Denfeld                                                            

H.S. Grad Night Coordinator - Cheryl Vojak               Watch Dog Top Dogs - Jim Stewart and Michael Noonan

Meeting Minutes

CAP General Meeting Minutes

October 3, 2017

EVENT UPDATES

Payback Book Fundraiser

 So far – sold 338 books, making our total $8,112.  We get half of that - $4,056.   Our rough estimate as of this morning is about     $4,556.  Envelopes are still coming in and a few orders are still being filled.  Winners will be announced later next week. Thank you to everyone who supported this fundraiser. A family generously donated $500 to CAP--thank you! Last year – sold 500 books, making the total $5,714.  That total includes over $500 in donations.


Watch Dog Kick-Off

Had about 20 dads show up for the event. Have a link on CAM website for dads or male role models to sign up to volunteer with a calendar for the entire year. Yesterday, Michael Noonan was our first watchdog.


New replacement Fridge in Bistro


VOLUNTEER NEEDS

H.S. Grad Night Coordinator & H.S. Baccalaureate- Cheryl Vojak is coordinating these two events with Jodi Tripp heading up fundraising. The comm. had their first meeting, but need more volunteers in order to make these two events happen. CAP donates $500 every year to both the grad party and the baccalaureate. There is $500 left from fundraising efforts last year. They're looking into doing a fundraiser at Chipotle. The comm. requested to have mail sent to CAP P.O. Box (appr’d). Cap will also make a space on the CAP bulletin board for the comm. Please note: this is a separate parent committee that is not under the CAP umbrella--although we do coordinate to help with facilitation.


Pizza Tuesday - CAP serves pizza on Tuesdays during 10:am - 12:15pm.  We need volunteers on the following dates as well as volunteers who are willing to be subs. Email Rebekah ([email protected]) to volunteer

October 31st (2 volunteers), November 28th (1 volunteer), January 23rd (1 volunteer), January 30th (1 volunteer), February 27th (1 volunteer), March 27th (1 volunteer), April 24th (1 volunteer), May 22nd (1 volunteer), May 29th (1 volunteer)


CURRENT EVENTS & FUNDRAISERS

Box Top Contest - Contest ends October 20th


Amazon Smile & Fred Meyer Rewards - Go to CAP website/CAM dailies to find out how to link your account to our school.


Library: Open every school day before and after school- 7:45am - 8am & 2:00pm - 2:45pm, Seemed to have a good number of volunteers but may be requesting more if needed.


UPCOMING EVENTS & FUNDRAISER

MOD Pizza Fundraiser: Ask Mr. Cowl to make a phone call for MOD pizza. Deena will create a sign on the sign up board.  Hand out flyers after school on Monday.


Surprise Treat Day - Shhh, don’t tell!  It’s exciting that we have so many volunteers willing to help! Want to join the team? Contact Cathy at  [email protected]


Spirit Wear Sale: Our coordinator, Kristina T., is working on a new design! Look for more info shortly. Sales will be November 6th-21st


TREASURER’S REPORT

PRINCIPAL’S REPORT  

PAWS/PBIS: Team will meet on Wednesday and come up with some prize incentives.  Then they will send their requests to CAP.


EIGHTH GRADE RECOGNITION:  The 8th grade team will email all 8th grade families. First meeting to begin planning will be in January. Chief Umtuch reserved for night of June 12th. Please note: this is a separate parent committee that is not under the CAP umbrella--although we do coordinate to help with facilitation.


OTHER

High Interest Checking account - due to deposits every week from Pizza Tuesdays, using a local bank with a lower interest rate is better


Cash box for Pizza Tuesday - Deena will look into finding one


Punch Card for Pizza Tuesday - Rebekah will put one together.  No Izzes option on the punch card.  $10 card good for 8 pizzas.  Students are responsible for not losing cards.


Find meeting notes and more information at: http://camacademyparents.webs.com/

We’ll see you November 7th  from 1-2 pm for our next CAP meeting.

CAP By Laws & Board Positions

ARTICLE I – NAME, DESCRIPTION & PURPOSE

Section 1: NAME – The name of the organization shall be CAP (CAM Academy Parents). The organization is located at 715 NW Onsdorff Blvd. in Battle Ground, WA.

Section 2: DESCRIPTION – The organization exists for charitable and educational purposes supporting CAM Academy.

Section 3: PURPOSE – This parent group is organized for the purpose of supporting the education of children at CAM Academy by fostering relationships among the school, parents and teachers.

ARTICLE II – MEMBERSHIP

Section 1: Membership shall be automatically granted to all parents and guardians of CAM Academy students, plus all staff at CAM Academy. There are no membership dues. Members have voting privileges, one vote per household.

ARTICLE III – OFFICERS

Section 1: EXECUTIVE BOARD- The Executive Board shall consist of the following officers: President, Vice President, Recording Secretary, Communications Secretary and Treasurer. The School Principal, or his/her designee, is a voting member of the Executive Board. In the event of the need, a quorum will consist of 50% of the Executive Board Members plus one.

Section2: QUALIFICATIONS- Any parent or guardian with a CAM Academy student in grades 3-12 is eligible to be a member.

Section 3: TERM OF OFFICE- The term of office for all officers is one year, beginning August 1 and ending July 31st of each year.

Section 4: NOMINATIONS AND ELECTIONS- Nominations will occur at the CAP meeting in May. Elections will be at the following meeting in June.

Section 5: REMOVAL- An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board

Section 6: VACANCY- If a vacancy occurs on the Executive Board, the President shall appoint a CAP member to fill the vacancy, for the remainder of the officer’s term.

Section 7: DUTIES- Executive Board – Develop the CAP annual budget, establish and oversee committees to conduct the work of CAP, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of any amount.

President- Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.

Vice President- Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.

Recording Secretary- Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, hold historical and attendance records for CAP.

Communications Secretary- Manage communications and marketing for CAP including, newsletters, email broadcasts, website, bulletin boards, etc.

Treasurer- Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records, prepare budget for following year to present for approval at June’s Executive Board meeting.

ARTICLE IV – MEETINGS

Section 1: GENERAL CAP MEETINGS – General CAP meetings shall be held to conduct the business of CAP. Meetings shall be held monthly on the CAM campus during the school year. Meetings in October and March will be held in the evening, location and time TBD by Executive Board.

Section 2: VOTING- Each member in attendance at a CAP meeting is eligible to vote. Absentee or proxy votes are not allowed. Executive Board votes on financial matters after consulting with general membership.

Section 3: QUOROM – CAP will need 50% plus 1 of members to constitute a quorum for the purpose of voting.

ARTICLE V – FINANCIAL POLICIES

Section 1: FISCAL YEAR – The fiscal year of CAP begins August 1 and ends July 31 of the following year.

Section 2: BANKING – All funds shall be kept in a checking account in the name of CAP requiring two signatures of the Executive Board and held at a local financial institution.

Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account monthly and report all financial activity monthly.

Section 4: HIGH EXPENDITURE – Two signatures will be required on the expenditure form for amounts exceeding $200.00.

Section 5: ENDING BALANCE – CAP shall leave a minimum of $2,000 in the treasury at the end of each fiscal year.

Section 6: CONTRACTS – Contract signing authority is limited to the President or the Presidents designee.

Section 7: DISSOLUTION – In the event of dissolution of CAP, all remaining funds will be donated to CAM Academy.

ARTICLE VI – BYLAW AMENDMENTS

Section 1: AMENDMENTS – Bylaw amendments may be proposed by any CAP member. Amendments presented at a CAP meeting shall be considered for voting at a subsequent meeting. 2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws.

ARTICLE VII – CONFLICT OF INTEREST

Section 1: PURPOSE – The purpose of the conflict of interest policy is to protect CAP when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Section 2: DEFINITIONS –

  1. Interested Person – Any director, principal officers, or member of a committee with governing board-delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.
  2. Financial Interest – A person has a financial interest if the person has, directly or indirectly, through business, investment or family:
    1. An ownership or investment interest in any entity with which the organization has a transaction or arrangement.
    2. A compensation arrangement with the organization or with any entity or individual with which the organization has a transaction or arrangement; or
    3. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement. “Compensation” includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

These bylaws were adopted on _______________________________________

EXECUTIVE BOARD

President - Preside over general CAP meetings and Executive Board meetings, serve as the official representative of CAP and hold an annual audit of the financial records of CAP.


Vice President - Oversee the committee system of CAP, assist the President and chair meetings in the absence of the President.


Secretary – Record and distribute minutes of all general membership meetings, prepare agendas for CAP meetings, prepare calendar for publication, hold historical records and attendance records for CAP.

Manage communications and marketing for CAP including newsletters, email broadcasts, website, Facebook, bulletin boards, etc.


Treasurer – Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial activity monthly, prepare year-end financial report, hold all financial records and prepare budget for following year to present for approval at June’s Executive Board meeting.


CHAIR POSITIONS

Pizza Coordinator – Place orders and coordinate volunteers.


Fundraising Chair – Organize Payback book and Burgerville Fundraisers. Work with executive board to report earnings and review procedural improvements. Research proposed fundraisers for review by members.


Teacher Appreciation Chair – Oversee coordination and implementation of activities within approved budget.


Eighth Grade Recognition Chair – Oversee coordination of event within approved budget.


Primary Representative – Represent CAP to the Primary School level teachers to ensure optimum communication.


Middle Representative – Represent CAP to the Middle School level teachers to ensure optimum communication.


High Representative – Represent CAP to the High School level teachers to ensure optimum communication.


Recognition Chair – this person would help create and facilitate a recognition program for our kids that represent Character Traits and / or makes honor roll.